Privacy Notice: Eclipse

Whilst the NHS helps everyone who needs it, some patients are more vulnerable to illnesses than others. It is important to identify patients at risk of illnesses and to offer them timely access to the most effective treatments. To do this, we use patient data and computer technology to highlight who needs treatment and what treatment they will benefit from the most.

What information will be shared?

• A code that is linked to you on our local system.
• NHS Number
• Gender
• Age
• Postcode
• Codes that tell us the medication you are on
• Issue date of medication
• Whether the medication is repeated
• Any directions on how you take your medication.
• Any coded diagnosis that you have
• Recent results, like blood glucose or blood pressure

How is my information protected?

After being extracted from your health records, your personal information is “hidden” through a process called pseudonymization. Only pseudonymized information is shared ECLIPSELIVE.

Learn more about Eclipse

Data Controller Contact Details

Woodhouse Health Centre
5 - 9 Skelton Lane
Sheffield
S13 7LY

Data Protection Officer Contact Details

Caroline Million
Independent DPO and IG Specialist
Email: Contact Caroline via email 
Telephone: 07912975522

Purpose of the processing

The practice performs computerised searches of some or all of our records to identify individuals who may be at increased risk of certain conditions or diagnoses i.e. Diabetes, heart disease, risk of falling.

Your records may be amongst those searched. This is often called “risk stratification” or “case finding”.

These searches are sometimes carried out by professionals who link our records to other records that they access, such as hospital attendance records. The results of these searches and assessments may then be shared with other NHS workers, such as pharmacists, or purchasers of healthcare (commissioners).

The information that is shared is to enable the other NHS workers to provide the most appropriate advice, investigations, treatments, therapies, and care.

Lawful basis for processing

The legal basis for this processing is

• Article 6(1)(e); “necessary… in the exercise of official authority vested in the controller’

And

• Article 9(2)(h) ‘necessary for the purposes of preventative or occupational medicine for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services...”

Recipient or categories of recipients of the shared data

The data will be shared with - ECLIPSELIVE

Rights to object

You have the right to object to this processing of your data and to some or all of the information being shared with the recipients.

Contact the Data Controller or the practice to opt-out.

Right to access and correct

You have the right to access the data that is being shared and have any inaccuracies corrected. There is no right to have accurate medical records deleted except when ordered by a court of Law.

Retention period

GP medical records will be kept in line with the law and national guidance. Data will be held by ECLIPSELIVE for up to 1 week.

Find information on how long records can be kept

Right to Complain

You have a right to complain to the Information Commissioner’s Office. 

There are National Offices for Scotland, Northern Ireland and Wales, (see ICO website).

Common Law Duty of Confidentiality

“Common Law Duty of Confidentiality”, common law is not written out in one document like an Act of Parliament. It is a form of law based on previous court cases decided by judges; hence, it is also referred to as 'judge-made' or case law. The law is applied by reference to those previous cases, so common law is also said to be based on precedent.

The general position is that if information is given in circumstances where it is expected that a duty of confidence applies, that information cannot normally be disclosed without the information provider's consent.

In practice, this means that all patient information, whether held on paper, computer, visually or audio recorded, or held in the memory of the professional, must not normally be disclosed without the consent of the patient. It is irrelevant how old the patient is or what the state of their mental health is; the duty still applies.

Three circumstances making disclosure of confidential information lawful are:

• Where the individual to whom the information relates has consented;
• Where disclosure is in the public interest; and
• Where there is a legal duty to do so, for example a court order